Job Description
Are you a highly organized professional looking to make an impact in a dynamic environment? Pittsburgh HealthFirst Systems is seeking a dedicated Administrative Assistant to join our growing team in the heart of Pittsburgh. In this role, you will be the backbone of our operations, ensuring our daily functions run smoothly and efficiently.
We offer a collaborative culture, competitive benefits, and a chance to grow your career in a stable industry. If you excel at multitasking and thrive in a fast-paced office setting, we want to hear from you.
Responsibilities
- Calendar Management: Schedule and coordinate internal meetings, client appointments, and travel arrangements with precision.
- Communication Hub: Serve as the primary point of contact for incoming emails and phone calls, routing inquiries to the appropriate department.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and presentations using MS Office Suite.
- Office Operations: Manage inventory for office supplies, maintain the breakroom, and oversee facility upkeep requests.
- Data Entry: Maintain accurate digital and physical records, ensuring data integrity and confidentiality.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of professional administrative experience.
- Software Proficiency: Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to prioritize tasks and manage time effectively in a fast-paced setting.