Job Description
Join our dynamic team in Chicago as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills and proactive problem-solving abilities. Enjoy competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Coordinate office operations including inventory management, supply ordering, and vendor relations
- Assist in onboarding new hires and maintain employee records with HR compliance
- Handle incoming communications and serve as primary point of contact for internal/external stakeholders
- Analyze and improve administrative workflows using Microsoft Office Suite
- Support departmental projects with data entry, research, and documentation tasks
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage multiple priorities with strict deadlines
- Discretion handling confidential information and sensitive matters
- Experience with calendar management, travel coordination, and expense reporting