Job Description
Join our dynamic team as a Direct Hire Admin Assistant in Chula Vista, CA! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you excel at multitasking, communication, and maintaining efficient workflows, we want to hear from you today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle incoming communications, including phone calls and emails, with exceptional professionalism
- Organize and maintain electronic/digital filing systems for confidential documents
- Assist with onboarding processes, including new hire paperwork and orientation materials
- Coordinate travel arrangements and expense reports for team members
- Support department projects through data analysis, research, and document preparation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities and meet deadlines
- Discretion when handling confidential information
- Associate's degree or equivalent administrative certification preferred