Job Description
Are you an organized professional seeking a rewarding opportunity in the vibrant city of Chula Vista? Apex Administrative Solutions is currently hiring a dedicated Admin Assistant to join our growing team.
We are offering a $1,500 Sign-On Bonus for new hires who meet our qualifications. In this role, you will be the backbone of our daily operations, ensuring our office runs efficiently and our team stays productive. If you are detail-oriented, proactive, and ready to advance your career, we want to hear from you.
Why Join Us?
- Competitive hourly rate ($18.00 - $25.00)
- Generous $1,500 Sign-On Bonus upon completion of probation period
- Comprehensive health, dental, and vision insurance
- Professional development opportunities
- Supportive and collaborative work environment
Responsibilities
- Manage and prioritize multiple calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, proofread, and distribute professional correspondence, reports, memos, and presentations.
- Handle incoming communications, including phone calls and emails, with a high degree of professionalism and efficiency.
- Perform accurate data entry and maintain organized, up-to-date digital and physical filing systems.
- Assist with expense reporting, budget tracking, and procurement of office supplies.
- Support executive staff with special projects and ad-hoc administrative tasks as required.
- Collaborate with cross-functional teams to ensure seamless office operations.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Proven experience (2+ years) as an Administrative Assistant, Executive Assistant, or in a similar role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Professional demeanor and the ability to maintain confidentiality.
- Ability to work independently with minimal supervision in a fast-paced environment.