Job Description
Are you a highly organized professional looking to make a significant impact in a dynamic environment? Horizon Business Systems is currently seeking a dedicated Admin Assistant to join our growing team in San Antonio.
We value excellence and are proud to offer a Generous Sign-On Bonus of $2,500 for qualified candidates who join our mission. This is an excellent opportunity to work in a collaborative setting where your organizational skills will directly contribute to our success.
In this role, you will serve as the face of our office, managing essential administrative functions that keep our operations running smoothly.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and coordinating travel arrangements for executive leadership.
- Handle incoming communications, including phone calls, emails, and correspondence, ensuring timely and professional responses.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite and other business software.
- Organize and maintain filing systems, both physical and digital, ensuring data accuracy and confidentiality.
- Assist with office operations, including inventory management, supply ordering, and vendor coordination.
- Plan and coordinate company events, team meetings, and off-site activities to foster a positive company culture.
- Perform general clerical duties such as data entry, copy printing, and mail sorting.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2-3 years of experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to handle sensitive information with strict confidentiality.
- Proactive problem-solver with a positive attitude and strong attention to detail.