Job Description
We are looking for a detail-oriented and proactive Admin Assistant to support our growing team in Jersey City, NJ. In this role, you will play a crucial part in ensuring our daily operations run smoothly. If you are a self-starter with excellent organizational skills and a passion for providing top-tier administrative support, we encourage you to apply.
What You Will Do:
- Manage the front desk and greet visitors with a professional demeanor.
- Handle incoming and outgoing communications, including email and phone inquiries.
- Prepare and edit documents, presentations, and reports using MS Office.
- Coordinate schedules, arrange meetings, and maintain calendars.
- Perform data entry and maintain accurate digital and physical filing systems.
- Assist with general office duties, including ordering supplies and managing mail.
Our Ideal Candidate:
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional time management and multitasking abilities.
Responsibilities
- Manage incoming communications, including emails, phone calls, and correspondence, with professionalism and speed.
- Schedule and coordinate meetings, including room bookings, calendar management, and preparation of agendas.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Handle data entry tasks with high accuracy, maintaining digital and physical filing systems.
- Assist in the onboarding of new employees and maintain HR-related administrative records.
- Order and inventory office supplies and manage vendor relationships.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and the ability to prioritize multiple tasks effectively.