Job Description
Join our dynamic team as an Office Assistant in Pittsburgh, PA! We're urgently seeking a detail-oriented professional to support daily operations and enhance workplace efficiency. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment. If you're organized, tech-savvy, and passionate about administrative excellence, apply today!
At Pittsburgh Business Solutions, we value innovation and teamwork. Our downtown office fosters a culture of professionalism and mutual support. This position is critical to maintaining our seamless workflow, so we need someone who can hit the ground running. Enjoy competitive benefits including health insurance, paid time off, and professional development funds.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications (calls, emails, mail) with professionalism and urgency
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately and promptly
- Order office supplies and equipment while managing inventory levels
- Support onboarding of new hires with orientation materials and workspace setup
- Collaborate with team members on special projects and event coordination
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Proactive problem-solving approach and adaptability to changing priorities
- Valid Pennsylvania driver's license (occasional local errands required)