Job Description
We are seeking a dedicated and efficient Admin Assistant to join our rapidly growing team in Saint Paul, Minnesota. This is an urgent hire position for a professional who thrives in a fast-paced environment and possesses a keen eye for detail.
As a key member of our operations team, you will be responsible for ensuring the smooth daily functioning of our office. If you are looking for a stable career opportunity with room for growth and a supportive team culture, we want to hear from you.
Responsibilities
- Schedule Management: Coordinate complex calendars, schedule meetings, and manage internal travel arrangements.
- Document Control: Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Data Entry & Records: Maintain accurate digital and physical records, update databases, and organize filing systems.
- Office Operations: Manage office supplies inventory, process invoices, and handle vendor communications.
- Client Relations: Greet visitors, answer multi-line phones, and assist with client inquiries.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: 2+ years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills.
- Soft Skills: Strong organizational skills, time management, and the ability to prioritize tasks effectively.