Job Description
We are seeking a highly organized and proactive Admin Assistant to join our dynamic team in Chicago, IL. This is an urgent opportunity for a detail-oriented professional who excels in a fast-paced environment and is ready to contribute immediately.
In this role, you will serve as the vital link between our team and external partners, ensuring seamless operations and top-tier support.
Responsibilities
- Schedule Management: Coordinate complex calendars, schedule meetings, and arrange conference calls with precision.
- Communication Hub: Handle incoming inquiries via email and phone, screen calls, and route messages to the appropriate personnel.
- Documentation: Prepare, proofread, and edit correspondence, reports, presentations, and memos.
- Event Coordination: Plan and organize company events, training sessions, and team-building activities.
- Travel & Logistics: Arrange domestic and international travel itineraries, including flights and accommodations.
- Office Administration: Manage office supplies inventory, process invoices, and maintain filing systems.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or administrative certification is a plus.
- Experience: Minimum of 2 years of experience in an administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks efficiently.