Job Description
Join our award-winning financial services firm as a Senior Office Administrator and elevate your career in Philadelphia's premier business district. We're seeking a polished professional to oversee daily operations for our executive team while enjoying competitive compensation and comprehensive benefits.
This high-impact role offers unparalleled growth opportunities in a collaborative, fast-paced environment. You'll be instrumental in maintaining our corporate excellence while enjoying a generous compensation package including health insurance, retirement matching, and quarterly performance bonuses.
Responsibilities
- Coordinate executive calendars and high-level meeting logistics across multiple departments
- Manage vendor relationships and procurement for office operations (>$500K annual budget)
- Oversee digital filing systems and maintain confidential HR/financial records
- Lead onboarding processes for new hires and coordinate training programs
- Prepare executive correspondence and financial reports using advanced Excel functions
- Act as primary liaison for building management and security protocols
- Streamline office workflows to enhance team productivity
Qualifications
- 5+ years of administrative experience in professional services environment
- Advanced proficiency in Microsoft Office Suite with data visualization skills
- Proven experience managing executive calendars and complex scheduling
- Strong financial literacy with budget management experience
- Exceptional written communication and executive presence
- Ability to handle sensitive information with absolute discretion
- Associate's degree or equivalent professional certification required