Job Description
Join our prestigious Midtown Manhattan firm as a Senior Executive Office Assistant and become the backbone of our C-Suite operations. We're seeking a polished professional with exceptional organizational prowess to support our executive team in a dynamic, fast-paced environment. This high-impact role offers unparalleled growth opportunities and competitive compensation in the heart of NYC's financial district.
As the first point of contact for top-tier executives, you'll manage complex calendars, coordinate international travel, and oversee critical administrative functions. The ideal candidate thrives in high-stakes environments and possesses meticulous attention to detail. Enjoy comprehensive benefits including premium health insurance, 401k matching, and generous PTO.
Responsibilities
- Manage complex executive calendars, prioritize appointments, and coordinate high-stakes meetings across multiple time zones
- Handle confidential information, sensitive documents, and privileged communications with discretion
- Coordinate international and domestic travel arrangements, itineraries, and expense reports
- Oversee office operations, inventory management, and vendor relationships
- Prepare executive correspondence, reports, and presentations using advanced MS Office Suite
- Act as primary liaison between executives, board members, and external stakeholders
- Manage digital filing systems and ensure compliance with company policies
Qualifications
- 5+ years of progressive administrative experience supporting C-suite executives
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion in handling confidential information and sensitive matters
- Experience coordinating international travel and complex logistics
- Bachelor's degree or equivalent professional certification preferred