Job Description
Are you an organized, detail-oriented professional ready to take the next step in your career?
Apex Innovations Inc. is seeking a Senior Administrative Assistant to join our dynamic team in the heart of Seattle, WA. We offer a competitive salary, comprehensive benefits package, and a collaborative work environment where your contributions truly matter. If you thrive in fast-paced settings and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive base salary ($65k - $85k)
- Health, Dental, and Vision Insurance
- Retirement Savings Plan (401k) with matching
- Generous Paid Time Off and Holiday Schedule
- Professional Development and Training Opportunities
Responsibilities
- Manage complex calendars for senior leadership, including scheduling meetings, resolving scheduling conflicts, and coordinating travel arrangements.
- Prepare and distribute meeting materials, take detailed minutes, and follow up on action items to ensure project momentum.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Assist in the preparation of monthly reports, financial summaries, and presentations using advanced MS Office skills.
- Oversee office operations, including inventory management of office supplies, vendor coordination, and facility maintenance requests.
- Support special projects and events as assigned, demonstrating high adaptability and problem-solving abilities.
Qualifications
- Minimum of 5 years of experience in a senior administrative or executive support role.
- Proven proficiency in MS Office Suite (Excel, PowerPoint, Word) and advanced calendar management software.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Bachelor’s degree preferred or equivalent professional experience.