Job Description
Join our award-winning team in Chicago's vibrant Loop district! We're seeking a detail-oriented Senior Administrative Assistant to support our executive leadership team. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits and growth opportunities. If you thrive in fast-paced environments and excel at multitasking, apply today to become the backbone of our operations!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relationships, and facility maintenance
- Process payroll, expense reports, and invoices with precision and timeliness
- Serve as primary point of contact for internal/external stakeholders
- Lead onboarding processes for new hires and coordinate team events
- Maintain digital filing systems and ensure compliance with company policies
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion handling confidential information in regulated environments
- Experience coordinating logistics for executive leadership teams
- Knowledge of office management best practices and procurement processes
- Strong written and verbal communication skills