Job Description
Join our dynamic team at Lubbock Innovations Group as a Senior Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role offers competitive compensation, growth opportunities, and a supportive culture in Lubbock's thriving business district. If you're a detail-oriented multitasker with exceptional communication skills, apply today to take the next step in your administrative career!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement processes, and vendor relationship management
- Coordinate departmental meetings, take detailed minutes, and track action items
- Serve as primary point of contact for internal and external stakeholders
- Implement digital filing systems and maintain confidential records in compliance with HIPAA
- Assist in onboarding new hires and training administrative protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven ability to maintain confidentiality and handle sensitive information
- Strong written and verbal communication skills
- Experience with CRM systems and project management software (e.g., Salesforce, Asana)
- Ability to work independently with minimal supervision while collaborating with cross-functional teams