Job Description
Join our dynamic team at Buffalo Business Solutions as a Remote Office Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Buffalo-based team while enjoying the flexibility of remote work. This role offers the perfect blend of in-person collaboration (2 days/month at our downtown Buffalo office) and full-time remote work, making it ideal for those who value work-life balance without sacrificing career growth.
In this pivotal position, you'll be the first point of contact for clients, manage critical administrative workflows, and ensure our office runs seamlessly. We provide competitive compensation, comprehensive benefits, and a supportive culture that recognizes your contributions. If you're a detail-oriented professional with a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage office communications including emails, phone calls, and virtual meetings
- Coordinate calendars, scheduling, and travel arrangements for executives
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expenses, and financial documentation
- Support onboarding processes for new remote team members
- Order office supplies and manage vendor relationships
- Prepare reports and presentations using Microsoft Office Suite
- Act as liaison between Buffalo office and remote team members
Qualifications
- 3+ years of administrative support or office assistant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask
- Strong written and verbal communication skills
- Experience with remote work tools (Slack, Zoom, Asana)
- High school diploma; associate's degree preferred
- Ability to travel to Buffalo office 2 days/month
- Buffalo, NY residency preferred