Job Description
Join our dynamic team as a Remote-Friendly Office Assistant at Apex Professional Services! We're seeking a highly organized professional to support our Indianapolis operations with seamless administrative excellence. Enjoy flexible remote work options while maintaining a vibrant connection to our downtown office. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
What We Offer: Hybrid work model, health insurance, 401(k) matching, paid time off, and professional development stipend. Be part of a company that values work-life balance and innovation.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle incoming communications via phone, email, and virtual platforms
- Process expense reports, invoices, and financial documentation
- Maintain digital filing systems and ensure document security compliance
- Coordinate office supplies and vendor relationships
- Support onboarding processes for new remote team members
- Assist with travel arrangements and logistics coordination
Qualifications
- 3+ years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Experience with remote collaboration tools (Zoom, Slack, Teams)
- Strong attention to detail and organizational abilities
- Professional demeanor and customer service mindset