Job Description
Join our dynamic team as a Remote-Friendly Front Desk Receptionist at Harborview Solutions Group! We're seeking a polished professional to serve as the first point of contact for our Jersey City headquarters while supporting hybrid operations. This role blends in-person presence with flexible remote scheduling, offering the perfect balance of office collaboration and work-from-home flexibility. Enjoy competitive benefits, modern amenities, and a supportive environment where your communication skills shine.
Responsibilities
- Manage in-person and virtual reception desk operations with exceptional professionalism
- Screen and direct calls to appropriate departments across multiple locations
- Schedule and coordinate meetings, conference rooms, and virtual appointments
- Process incoming/outgoing mail, packages, and office supplies inventory
- Maintain visitor protocols and issue access badges for secure facilities
- Support administrative tasks including data entry and document management
- Collaborate with HR on onboarding processes and new employee orientations
Qualifications
- 2+ years of front desk or administrative experience in professional settings
- Proficiency with Microsoft Office Suite and video conferencing tools (Zoom, Teams)
- Exceptional verbal/written communication and multitasking abilities
- Proven problem-solving skills with calm demeanor under pressure
- Ability to work independently with minimal supervision during remote shifts
- Knowledge of office equipment (copiers, scanners, phone systems)
- Flexibility to cover in-person shifts (Mon-Fri 9am-5pm) with remote options