Job Description
Join Tampa Bay Solutions as a Remote-Friendly Admin Assistant and become the backbone of our dynamic team. We're seeking a highly organized professional to deliver seamless administrative support while enjoying the flexibility of remote work. This hybrid role requires 2 days/month in our vibrant Tampa office for team collaboration. Why you'll love this role: Competitive salary, comprehensive benefits package, and career growth opportunities in a supportive environment. What you'll do: Manage calendars, process invoices, coordinate communications, and maintain critical documentation. What we offer: Health insurance, 401(k) matching, and monthly team-building events. Ready to thrive? Apply now and transform administrative work into your career!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Process invoices, expense reports, and financial documentation with precision
- Coordinate virtual team meetings and prepare comprehensive meeting materials
- Maintain digital filing systems and ensure data security compliance
- Act as primary point of contact for internal and external stakeholder communications
- Support onboarding processes and manage new hire documentation
- Assist with special projects requiring advanced organizational skills
- Monitor and optimize office supply inventory and vendor relationships
Qualifications
- 3+ years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in remote settings
- Experience with scheduling tools (Calendly, Doodle) and project management software
- High attention to detail with 99.9% accuracy in documentation
- Ability to maintain confidentiality and handle sensitive information
- Associates degree or equivalent professional certification preferred