Job Description
Join Coastal Dynamics Group as a Remote Admin Assistant and become the backbone of our thriving operations! We're seeking a highly organized professional to support our St. Petersburg-based team from anywhere in Florida. This hybrid role combines remote flexibility with occasional in-person collaboration at our downtown waterfront office. Enjoy competitive benefits, professional growth opportunities, and a supportive culture that values work-life balance.
As an integral member of our administrative team, you'll ensure seamless daily operations while supporting multiple departments. The ideal candidate thrives in fast-paced environments, demonstrates exceptional attention to detail, and possesses a proactive approach to problem-solving. If you're passionate about efficiency and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for executive team members
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Maintain digital filing systems and ensure data accuracy across CRM and document management platforms
- Process expense reports, invoices, and purchase orders with strict adherence to financial protocols
- Support HR functions including onboarding coordination, benefits administration, and record maintenance
- Prepare executive correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate cross-departmental projects and track deliverables using project management tools
Qualifications
- Associate's degree or equivalent combination of education and experience required
- 3+ years of administrative support experience in professional services environment
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven ability to manage competing priorities and meet deadlines in fast-paced settings
- Experience with CRM systems (Salesforce) and document management platforms preferred
- Detail-oriented with strong organizational skills and ability to maintain confidentiality