Job Description
Join our dynamic remote team as an Admin Assistant and become the backbone of our Jacksonville-based operations! We're seeking a tech-savvy professional to streamline workflows, support executives, and ensure seamless daily operations—all from the comfort of your home office. Enjoy competitive compensation, flexible scheduling, and a supportive culture that values work-life balance. Remote work with occasional in-person meetings in Jacksonville. Apply today and transform your administrative career!
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination
- Process invoices, expenses, and financial documentation using QuickBooks
- Compose professional communications and maintain digital filing systems
- Coordinate cross-departmental projects and track progress via Asana/Jira
- Support HR functions including onboarding and benefits administration
- Conduct market research and prepare executive reports
- Oversee vendor relationships and procurement processes
Qualifications
- 3+ years of administrative support experience with remote work exposure
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting tools
- Exceptional written/verbal communication and organizational skills
- Experience with CRM systems (Salesforce preferred) and project management software
- Proven ability to multitask in fast-paced environments
- Associate degree or equivalent professional certification required
- Detail-oriented with strong problem-solving abilities