Job Description
Join our dynamic team as a Remote Admin Assistant and become the backbone of our Tampa-based operations! We're seeking a highly organized professional to support our fast-growing company with seamless administrative excellence. This fully remote position offers flexible hours while making a tangible impact on our daily success. Enjoy competitive compensation, comprehensive benefits, and the freedom to excel from anywhere in Florida.
At Tampa Bay Innovations, we value work-life balance and professional growth. You'll collaborate with cross-functional teams, streamline critical processes, and contribute to a culture of innovation. If you're passionate about precision and thrive in a virtual environment, this is your opportunity to shine in one of Florida's most vibrant business hubs.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executive team
- Process expense reports, invoices, and financial documentation with 99% accuracy
- Compose professional communications, including emails, reports, and presentations
- Maintain digital filing systems and ensure data integrity across platforms
- Coordinate virtual meetings, including agenda preparation and minute-taking
- Support HR processes including onboarding and documentation management
- Act as primary point of contact for internal and external stakeholder communications
Qualifications
- 3+ years of administrative support experience in remote or hybrid environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills
- Strong attention to detail with proven ability to manage competing priorities
- Experience with CRM systems (Salesforce preferred) and project management tools
- Associates degree or equivalent professional certification required
- Ability to work independently with minimal supervision while maintaining team alignment