Job Description
Join our dynamic team at Pacific Business Solutions, a leading San Diego-based consulting firm. We're seeking a detail-oriented Part-Time Administrative Assistant to support our fast-paced office environment. This flexible 20-hour/week role offers competitive compensation and the opportunity to work with industry professionals in a supportive atmosphere. If you're passionate about organizational excellence and thrive in collaborative settings, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute confidential documents and correspondence
- Assist with onboarding processes including new hire paperwork and orientation
- Support event coordination and logistics for client meetings and internal functions
- Perform data entry and maintain accurate records in CRM and accounting systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and ability to prioritize tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to work independently and as part of a team
- Availability for flexible hours including occasional evenings