Job Description
Join our dynamic team at Pacific Business Solutions as an Office Assistant and enjoy the convenience of weekly pay! We're seeking a highly organized professional to support daily operations in our vibrant downtown San Diego office. This role offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions are recognized weekly.
As a key member of our administrative staff, you'll ensure seamless office operations while supporting multiple departments. The ideal candidate thrives in fast-paced settings and takes pride in maintaining efficient workflows. If you're ready for a role that values your skills and rewards you promptly, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Handle incoming communications (phone, email, mail) with professionalism
- Maintain digital and physical filing systems with meticulous organization
- Coordinate office supplies inventory and procurement processes
- Support event planning and meeting logistics for 50+ attendees
- Process expense reports and invoices with precision
- Assist with onboarding new hires and orientation materials
- Collaborate with IT for equipment maintenance and software updates
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Detail-oriented with high accuracy in data handling
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and initiative-taking mindset