Job Description
Join our dynamic Irvine team as an Office Assistant and kickstart your career with a $2,500 sign-on bonus! We're seeking a highly organized professional to support daily operations in a fast-paced corporate environment. This role offers competitive compensation, growth opportunities, and the chance to work with industry leaders in Southern California.
Our ideal candidate thrives in administrative excellence and values teamwork. You'll be the backbone of our office, ensuring seamless operations while supporting a collaborative culture. If you're ready to contribute your skills and be rewarded for your dedication, apply today!
Responsibilities
- Manage front desk operations including visitor reception, call routing, and mail distribution
- Coordinate complex calendars, schedule meetings, and maintain executive appointment systems
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Oversee office inventory management, supply procurement, and vendor relationships
- Prepare and distribute professional correspondence, reports, and presentation materials
- Support HR functions including new onboarding paperwork and employee records maintenance
- Collaborate with department heads to implement administrative process improvements
Qualifications
- 3+ years of progressive office administration or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Associate's degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello, or similar)
- Ability to maintain confidentiality and handle sensitive information with discretion