Job Description
Join our vibrant downtown Portland team as a vital Office Assistant at Portland Business Solutions Inc. We're seeking a detail-oriented professional to streamline operations and enhance our collaborative workspace. Enjoy competitive compensation, comprehensive benefits, and a dynamic environment where your organizational skills directly contribute to our mission of empowering local businesses.
Position includes hybrid work options (3 days in-office, 2 remote) and growth opportunities into administrative management.
Responsibilities
- Manage calendars, scheduling, and correspondence for executive team
- Coordinate office operations including supply inventory and equipment maintenance
- Support onboarding processes with new hire documentation and orientation
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare reports, presentations, and financial documentation with precision
- Collaborate with cross-departmental teams on project coordination
- Maintain digital filing systems and confidential records
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, phone systems)
- Ability to multitask in fast-paced environments
- Discretion handling confidential information
- Portland-based residency preferred