Job Description
We are looking for a dedicated and detail-oriented Office Assistant to join our team in Newark, NJ. This is an Immediate Hire opportunity for a proactive professional who excels in a dynamic office environment.
In this role, you will serve as the backbone of our daily operations, ensuring smooth communication, efficient document management, and a welcoming atmosphere for our clients and staff.
Responsibilities
- Manage incoming communications, including answering phones, responding to emails, and directing calls.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling appointments, coordinating meetings, and preparing meeting agendas.
- Greet visitors and provide exceptional customer service to ensure a positive first impression.
- Handle mail, packages, and courier deliveries with care.
- Prepare and edit documents using Microsoft Office Suite.
- Support administrative projects and assist other departments as needed.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 1-2 years of experience in an office or administrative setting.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong typing skills and high attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Professional demeanor and a positive attitude.