Job Description
Join our dynamic Pittsburgh team immediately! Pittsburgh Business Solutions is seeking a highly motivated Office Assistant to support our fast-paced operations. This urgent opening offers immediate start date with competitive compensation and growth opportunities. Ideal for proactive individuals who thrive in collaborative environments and excel at multitasking.
Our downtown office provides a modern workspace with excellent benefits package. If you're ready to make an immediate impact and build your administrative career in the heart of Pittsburgh, apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for 10+ staff members
- Handle confidential data entry, filing, and record-keeping with 99% accuracy
- Serve as primary point of contact for clients, vendors, and internal stakeholders
- Process invoices, expense reports, and purchase orders within SLAs
- Support HR functions onboarding and documentation procedures
- Maintain digital filing systems with cloud-based platforms
Qualifications
- Minimum 2 years administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in high-pressure situations
- Associate's degree or relevant certification preferred
- Pittsburgh residency required for immediate onboarding
- Valid Pennsylvania driver's license preferred