Job Description
Join our dynamic team as a Part-Time Admin Assistant and become the backbone of our fast-growing Oakland operations. We're seeking a detail-oriented professional to streamline our daily workflows and enhance operational efficiency. This flexible 20-hour/week role offers the perfect blend of structure and autonomy in a collaborative environment. If you thrive in organized settings and possess exceptional multitasking abilities, we encourage you to apply today and contribute to our mission of delivering excellence in business services.
Responsibilities
- Manage calendars, schedule appointments, and coordinate team meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with precision
- Process invoices, expense reports, and financial documentation
- Assist with onboarding processes and new hire paperwork
- Prepare professional correspondence and presentation materials
- Coordinate office supplies inventory and vendor relationships
- Support special projects and ad-hoc administrative tasks
Qualifications
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- High school diploma or equivalent; associate's degree preferred
- Proven ability to work independently with minimal supervision
- Positive attitude and collaborative team spirit