Job Description
Join our dynamic team at Baltimore Business Solutions as a Office Assistant and become the backbone of our daily operations! We're seeking a highly organized and proactive professional to ensure seamless office functionality in our downtown Baltimore location. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities within a supportive environment. If you excel in multitasking, possess exceptional communication skills, and thrive in a fast-paced setting, we encourage you to apply today!
Responsibilities
- Manage daily office operations, including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Provide exceptional customer service as the first point of contact for clients and visitors
- Assist with onboarding processes and maintain accurate employee records
- Collaborate with team members on projects and event coordination
- Support financial tasks including expense reports and invoice processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a busy environment
- Professional demeanor with excellent interpersonal skills
- Experience with office management software (e.g., Salesforce, Asana) a plus