Job Description
Join our dynamic team at Pacific Business Solutions as a full-time Office Assistant in Santa Ana, CA! We're seeking a highly organized professional to ensure smooth daily operations in our fast-paced corporate environment. This direct-hire opportunity offers competitive compensation, comprehensive benefits, and career growth potential. If you thrive in administrative roles and excel at multitasking, apply today to become an integral part of our innovative workplace.
Responsibilities
- Manage office correspondence, filing systems, and document organization
- Coordinate calendars, meetings, and travel arrangements for executives
- Handle incoming calls, emails, and customer inquiries professionally
- Process invoices, expense reports, and purchase orders
- Order office supplies and maintain inventory control
- Support onboarding processes and new employee orientation
- Collaborate with cross-functional teams on special projects
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Associates degree or relevant certification preferred