Job Description
Join our dynamic Irvine team as a Full-Time Office Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to manage daily office functions, support executive teams, and create an exceptional work environment. Enjoy competitive pay, comprehensive benefits, and growth opportunities in one of California's most vibrant business hubs.
Responsibilities
- Manage calendars, coordinate meetings, and handle executive scheduling with precision
- Process invoices, expense reports, and financial documentation using QuickBooks
- Oversee office inventory, procurement, and vendor relationship management
- Prepare professional correspondence, presentations, and confidential reports
- Coordinate travel arrangements and logistics for staff and clients
- Implement office procedures to enhance operational efficiency
- Support HR functions including onboarding and benefits administration
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Proven experience with office management software (e.g., Asana, Trello)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving and multitasking capabilities
- Valid California driver's license (for occasional errands)