Job Description
Join Boston's Premier Administrative Team!
Boston Innovations Group is seeking a dynamic Office Assistant to support our fast-paced financial services headquarters in the heart of downtown. This pivotal role combines meticulous organizational skills with proactive client engagement, offering exceptional growth opportunities in a collaborative environment. Our competitive benefits package includes health insurance, 401(k) matching, and professional development stipends.
Why You'll Love Working Here:
- Modern office space with skyline views
- Hybrid work schedule (3 days in-office)
- Annual performance bonuses
- Free public transit pass
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics across departments
- Process incoming communications (calls, emails, mail) with priority routing protocols
- Maintain digital and physical filing systems with 100% compliance standards
- Procure and inventory office supplies while negotiating vendor contracts
- Support onboarding processes including new hire orientation materials
- Generate weekly administrative reports using advanced Excel functions
- Coordinate travel arrangements and expense reporting for 15+ team members
Qualifications
- Associate's degree in Business Administration or equivalent experience
- Minimum 2 years in corporate administrative support
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven experience with Salesforce and Adobe Document Cloud
- Exceptional time-management with competing deadline capabilities
- Discretion handling confidential financial and personnel data
- Bilingual English/Spanish certification preferred