Job Description
We're urgently seeking a dynamic Office Assistant to join our growing team in Oakland! This is an immediate opportunity to become the backbone of our fast-paced office environment. If you're organized, tech-savvy, and thrive in collaborative settings, we want to hear from you. Enjoy competitive pay, comprehensive benefits, and a chance to grow with a forward-thinking company. Apply today and start your career journey with us!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Process incoming/outgoing correspondence, emails, and digital communications
- Assist with HR administrative tasks including onboarding documentation and records management
- Prepare, edit, and distribute professional reports, presentations, and correspondence
- Support accounting functions including invoice processing and expense report submissions
- Act as primary point of contact for visitors, clients, and internal staff inquiries
- Collaborate with cross-departmental teams to ensure seamless workflow coordination
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with HRIS systems or HR documentation preferred
- Ability to multitask in fast-paced environments with competing priorities
- Professional demeanor with excellent customer service orientation
- Associate's degree in Business Administration or related field preferred