Job Description
Join our dynamic team in Philadelphia as an Office Assistant and become the backbone of our fast-paced corporate environment. We're seeking a detail-oriented professional to ensure seamless daily operations while supporting our executive staff and departments. This is an excellent opportunity for career growth in a company that values employee development and offers comprehensive benefits.
Our ideal candidate thrives in collaborative settings and possesses exceptional organizational skills. You'll work in our modern downtown office with flexible hours and a supportive culture. We provide competitive compensation, health benefits, and opportunities for professional advancement.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain filing systems and digital records with strict confidentiality
- Process office supplies inventory and coordinate vendor relationships
- Prepare and distribute reports, memos, and other documentation
- Assist with onboarding new employees and office orientation
- Support department heads with administrative projects and special tasks
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years' office administration or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion when handling confidential information
- Philadelphia PA residency preferred