Job Description
Pittsburgh Office Solutions is seeking a highly organized and proactive Office Assistant to join our thriving team. We pride ourselves on delivering exceptional administrative support to our clients and partners. In this role, you will be the face of our company, ensuring smooth operations and creating a welcoming environment for everyone who walks through our doors. If you are looking for a challenging role with room for growth in the heart of Pittsburgh, we want to hear from you.
Our culture is built on collaboration, integrity, and efficiency. As an Office Assistant, you will play a pivotal role in streamlining our daily workflows and supporting our diverse departments. We offer a competitive benefits package, opportunities for professional development, and a supportive team environment.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area, and direct inquiries appropriately.
- Communication: Handle incoming calls, route messages, and respond to general email inquiries in a timely and professional manner.
- Administrative Support: Perform data entry, manage filing systems, and maintain accurate electronic and physical records.
- Scheduling: Assist in scheduling meetings, managing calendars, and coordinating logistics for internal and external events.
- Office Maintenance: Monitor office supplies, restock break rooms, and ensure the workspace remains organized and tidy.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Previous experience in an administrative or office support role is highly desirable.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a friendly and professional tone.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.