Job Description
Join our dynamic team at Phoenix Innovations Group as a Full-Time Office Assistant! We're seeking a highly organized professional to support our growing operations in the heart of Phoenix. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth within a forward-thinking company. If you're passionate about creating seamless administrative workflows and thrive in a collaborative environment, we encourage you to apply today.
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive staff
- Handle incoming communications professionally via phone, email, and in-person interactions
- Maintain accurate digital and physical filing systems for confidential documents
- Assist with onboarding processes and new employee orientation coordination
- Support department heads with administrative tasks and project documentation
- Collaborate with vendors for office services and procurement needs
Qualifications
- Minimum 2 years of office administration experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize effectively in a fast-paced environment
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello, or similar)