Job Description
Join our dynamic team at Metropolis Financial Group in the heart of Jersey City! We're seeking a detail-oriented Office Assistant to support our fast-paced financial services office. This role is perfect for a proactive professional who thrives in collaborative environments and wants to grow their administrative career in a thriving urban hub. Enjoy competitive compensation, comprehensive benefits, and a modern workspace with skyline views. Apply today to become an integral part of our success story!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and financial documentation
- Coordinate office operations, including supply inventory and equipment maintenance
- Support event planning and meeting logistics for client and team functions
- Act as primary point of contact for visitors and vendors
Qualifications
- Associate's degree or equivalent experience in business administration
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Experience with office management software (e.g., Asana, Trello)