Job Description
Join our dynamic team at Glendale Business Solutions as a Full-Time Office Assistant! We're seeking a detail-oriented professional to ensure seamless office operations in our Glendale headquarters. This pivotal role offers growth opportunities, competitive benefits, and a collaborative environment where your organizational skills shine.
As the first point of contact for clients and visitors, you'll embody our commitment to excellence while managing daily administrative tasks. Enjoy a modern workspace, flexible scheduling options, and the chance to contribute to our mission of delivering exceptional business services across the Valley.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Process invoices, expense reports, and vendor payments accurately
- Order office supplies and equipment while managing inventory
- Support HR functions onboarding and employee records
- Assist with special projects and event planning initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with ability to multitask
- Strong written and verbal communication abilities
- Discretion handling confidential information
- Proactive problem-solving approach
- Valid Arizona driver's license (for occasional errands)