Job Description
Join our dynamic team at Harborview Financial Group as an Office Assistant and become the backbone of our thriving operations. We're seeking a detail-oriented professional to support our Jersey City office with exceptional organizational skills and a proactive approach. Enjoy competitive benefits, modern workspaces, and opportunities for growth in one of New Jersey's most vibrant business hubs.
Responsibilities
- Manage administrative workflows including scheduling, correspondence, and document management
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support team members with travel arrangements, meeting logistics, and event coordination
- Maintain digital and physical filing systems with strict attention to confidentiality
- Process incoming/outgoing communications and prioritize executive correspondence
- Assist in onboarding new employees and facilitate office orientation
- Contribute to process improvement initiatives to enhance operational efficiency
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Proven experience with calendar management and scheduling tools
- Ability to handle confidential information with discretion
- Proficient in office equipment operation (printers, scanners, etc.)
- Ability to multitask effectively in a fast-paced environment