Job Description
Join our dynamic team as an Office Assistant in the heart of Glendale, AZ! We're seeking a proactive professional to support daily operations with exceptional organizational skills. This urgent opening offers immediate start date for the right candidate who thrives in fast-paced environments. Enjoy competitive compensation, comprehensive benefits package, and growth opportunities in a supportive workplace.
Responsibilities
- Manage incoming communications (calls, emails, mail) with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with meticulous accuracy
- Process invoices and expense reports using QuickBooks
- Order and inventory office supplies/equipment
- Onboard new hires with equipment setup and introductions
- Support cross-departmental projects with data entry and reporting
- Assist in event planning and meeting preparation
Qualifications
- 2+ years administrative support experience
- Expertise in Microsoft Office Suite (Outlook, Excel, Word)
- Proficiency with office equipment (copiers, scanners, phone systems)
- High typing speed (55+ WPM) with 98% accuracy
- Strong knowledge of QuickBooks or similar accounting software
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Flexibility to work occasional overtime as needed