Job Description
We are seeking a highly organized and proactive Junior Executive Administrative Assistant to join our growing team in the heart of New York City. This is an excellent opportunity for recent graduates or individuals looking to launch their career in a fast-paced corporate environment.
In this role, you will support senior management with daily operations, ensuring smooth workflow and exceptional communication standards. You will gain valuable experience in project coordination, document management, and client relations while working with a diverse team of professionals.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, memos, reports, and presentations with a high degree of professionalism.
- Screen and route incoming calls and emails; take detailed messages and follow up promptly.
- Maintain and organize both digital and physical filing systems to ensure information is easily retrievable.
- Assist with data entry, expense reporting, and general office administration tasks.
- Coordinate team events, meetings, and company-wide initiatives.
- Act as the primary point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Previous administrative experience or internship experience is a plus but not required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with impeccable grammar.
- Exceptional organizational skills with the ability to prioritize tasks in a busy environment.
- Detail-oriented approach with the ability to handle confidential information discreetly.
- Ability to work independently with minimal supervision.