Job Description
Are you a detail-oriented professional ready to launch your career?
Apex Operations Group is seeking a motivated Junior Administrative Assistant to join our vibrant team in San Jose, CA. We pride ourselves on fostering a supportive environment where entry-level talent can grow into essential leadership roles. In this position, you will be the backbone of our daily operations, ensuring our executive team operates at peak efficiency.
Why Join Us?
We offer a competitive benefits package including health insurance, a 401(k) matching plan, and ample opportunities for professional development. If you are looking for a role that challenges you to learn and grow, we want to hear from you.
Key Responsibilities:
- Manage complex calendars and schedule appointments with precision.
- Prepare, proofread, and distribute internal and external correspondence.
- Assist in data entry and maintain accurate digital filing systems.
- Coordinate logistics for meetings, conferences, and company events.
- Screen and route incoming calls, emails, and visitors professionally.
- Perform general clerical duties including photocopying, scanning, and filing.
- Support the department with ad-hoc projects and research as needed.
Qualifications:
- High school diploma or equivalent; Associate’s degree or certificate in Business Administration is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information.
- Professional demeanor with a positive attitude.
Ready to start your journey with us? Apply today!
Responsibilities
- Manage complex calendars and schedule appointments with precision.
- Prepare, proofread, and distribute internal and external correspondence.
- Assist in data entry and maintain accurate digital filing systems.
- Coordinate logistics for meetings, conferences, and company events.
- Screen and route incoming calls, emails, and visitors professionally.
- Perform general clerical duties including photocopying, scanning, and filing.
- Support the department with ad-hoc projects and research as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree or certificate in Business Administration is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information.
- Professional demeanor with a positive attitude.