Job Description
Join our dynamic team at Innovate Solutions Group as a Full-Time Office Assistant in the heart of Philadelphia! We're seeking a detail-oriented professional to keep our operations running smoothly while contributing to a collaborative, fast-paced environment. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking company. If you're passionate about administrative excellence and thrive in a supportive workplace, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive team
- Handle incoming communications professionally via phone, email, and in-person interactions
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes, new hire orientations, and training coordination
- Support department heads with data entry, report generation, and expense management
- Collaborate with vendors for service contracts and office procurement needs
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years' experience in office administration or executive support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to maintain discretion with sensitive information
- Proven problem-solving skills and adaptability to changing priorities
- Valid driver's license and reliable transportation (occasional local travel required)