Job Description
Join our innovative team at Irvine Business Solutions as a Full-Time Office Assistant! We're seeking a detail-oriented professional to support our dynamic office environment in Irvine, CA. This is an excellent opportunity to grow your administrative career while working with industry leaders in a collaborative setting. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Handle confidential documents with discretion and maintain organized filing systems
- Assist with onboarding processes including new hire paperwork and orientation
- Provide exceptional customer service to clients and visitors
- Collaborate with departments on event planning and special projects
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with strong interpersonal skills