Job Description
Are you an organized, detail-oriented professional seeking a full-time opportunity to make an impact in Tampa? Apex Business Solutions is looking for a dedicated Administrative Assistant to join our growing team. We offer a collaborative work environment, competitive benefits, and a clear path for career advancement.
In this role, you will serve as the backbone of our operations, ensuring our internal and external communications run smoothly. If you excel in a fast-paced setting and thrive on efficiency, we want to hear from you.
Responsibilities
- Manage and prioritize complex calendars, scheduling meetings, and coordinating travel arrangements with precision.
- Prepare, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Handle incoming and outgoing communications, acting as the primary point of contact for clients and stakeholders.
- Assist in data entry, file management, and maintaining accurate digital and physical records.
- Coordinate office events, meetings, and team-building activities to foster a positive company culture.
- Process invoices, expense reports, and vendor contracts with strict attention to detail.
- Support senior management by conducting research and compiling necessary documentation.
Qualifications
- High school diploma or GED required; Associate degree or Bachelor’s degree in Business Administration is a plus.
- Proven experience (2+ years) as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional tone.
- Excellent organizational skills and the ability to multitask in a dynamic environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Reliable internet connection and access to a home office setup.