Job Description
We are seeking a highly organized and proactive Admin Assistant to join our dynamic team in Jacksonville, FL. As the face of our operations, you will play a crucial role in ensuring our office runs smoothly and efficiently.
In this Full-Time position, you will support senior management and the wider team with various administrative tasks, from managing calendars to coordinating travel arrangements. If you are detail-oriented and thrive in a fast-paced environment, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- A collaborative and inclusive work culture.
- Modern office environment in the heart of Jacksonville.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare, proofread, and distribute internal and external correspondence.
- Handle incoming calls, emails, and inquiries with professionalism.
- Assist in the preparation of reports, presentations, and other documentation.
- Monitor office inventory and order supplies as needed.
- Organize and maintain digital and physical filing systems.
- Support the team with special projects and ad-hoc administrative duties.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Customer service-oriented attitude.