Job Description
Join our dynamic Newark team as a Flexible Hours Admin Assistant and transform how you work! We're seeking a highly organized professional to support our operations with adaptable scheduling options. Enjoy the perfect work-life balance while making a tangible impact in a collaborative environment. This role offers remote flexibility with occasional in-office meetings at our downtown Newark hub. If you excel in multitasking and thrive in autonomous settings, apply today to become part of our award-winning administrative team!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Process invoices, expense reports, and maintain financial records
- Prepare professional correspondence, reports, and presentation materials
- Coordinate office operations including inventory management and vendor relations
- Support HR functions including onboarding and compliance documentation
- Implement digital filing systems and ensure data security protocols
- Act as primary point of contact for internal and external communications
Qualifications
- 3+ years of administrative support experience with flexible scheduling
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with CRM systems (e.g., Salesforce, HubSpot)
- Ability to work independently with minimal supervision
- Proven problem-solving and time management skills
- Associate degree or relevant certification preferred