Job Description
Join our dynamic team at Metropolis Financial Group in the heart of Jersey City! We're seeking a highly organized Executive Administrative Assistant to support our C-suite executives and drive operational excellence. This is a pivotal role requiring exceptional multitasking abilities and polished professionalism in a fast-paced financial services environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within a respected industry leader.
Responsibilities
- Manage complex executive calendars and coordinate high-stakes meetings across multiple time zones
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, vendor management, and facility maintenance
- Act as primary point of contact for internal and external stakeholders with polished communication
- Streamline administrative workflows and implement process improvements for efficiency
- Manage travel arrangements and expense reports with precision
- Support special projects requiring advanced organizational skills
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of executive administrative support experience in corporate/financial services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to handle sensitive information with absolute discretion
- Strong problem-solving skills and adaptability in changing environments
- Experience managing executive calendars and complex meeting coordination
- Proficiency with office management systems and scheduling tools