Job Description
Join our dynamic team at Stellar Solutions Group as an Executive Administrative Assistant in the vibrant heart of St. Petersburg, FL. This high-impact role offers unparalleled growth opportunities and competitive compensation in one of Florida's most desirable cities. You'll be the backbone of our executive operations, supporting C-level leadership with precision and professionalism while enjoying a comprehensive benefits package including health insurance, 401(k) matching, and generous PTO.
Our downtown St. Petersburg office offers stunning waterfront views and a collaborative culture that values work-life balance. With direct access to Tampa Bay's thriving business ecosystem, this position is ideal for ambitious professionals seeking to advance their careers in a supportive environment.
Responsibilities
- Manage complex executive calendars, coordinate high-level meetings, and arrange domestic/international travel logistics
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee departmental budgets, expense reports, and vendor relationships
- Serve as primary liaison between executives and internal/external stakeholders
- Lead special projects including event coordination and process optimization initiatives
- Maintain confidential records and ensure compliance with data security protocols
- Streamline office operations and implement administrative best practices
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities in fast-paced environments
- Associate's degree or equivalent professional certification required (Bachelor's preferred)
- Expert knowledge of corporate travel booking systems and expense management
- Strong problem-solving skills with proactive approach to workflow optimization
- Discretion and ability to handle highly sensitive information