Job Description
Are you a highly organized professional seeking a dynamic role in the heart of Madison, WI? Madison Business Solutions is looking for a dedicated Administrative Assistant to join our growing team. In this position, you will play a crucial role in ensuring our office runs smoothly by managing daily operations, coordinating schedules, and supporting our leadership team.
We offer a competitive salary, comprehensive benefits package, and a collaborative work environment. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Schedule Management: Coordinate complex calendars, schedule meetings, and arrange travel itineraries for executive staff with precision and attention to detail.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, filtering inquiries and directing messages to the appropriate personnel.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and presentations using Microsoft Office Suite and Adobe Acrobat.
- Office Operations: Maintain office supplies inventory, manage vendor relationships, and oversee general office upkeep to ensure a professional environment.
- Event Coordination: Plan and organize company events, team building activities, and client meetings, including catering and venue logistics.
- Data Management: Maintain accurate electronic and hard copy filing systems and assist in data entry tasks to ensure database integrity.
Qualifications
- Education: High school diploma or GED required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Experience: Minimum of 2-3 years of professional administrative or executive assistant experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) preferred.
- Communication: Excellent verbal and written communication skills with a professional and polished tone.
- Organization: Strong time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Interpersonal: Professional demeanor with the ability to interact effectively with employees at all levels and external clients.